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charset="iso-8859-1" Content-Transfer-Encoding: quoted-printable Hello everyone! I just wrote this rough summary of newcomer activities in the past (and spe= cifically for IETF 112) for the IESG, IAB, and LLC, and I thought I would s= end it here as well. This is primarily just an FYI. However, there will be an effort to look at evolving our newcomer onboardin= g activities coming soon. Joey will be looking for contributors so you migh= t want to begin looking over our current program and resources to better fa= miliarize yourself with what has been done thus far (if you aren't already = aware). Regards, Karen ________________________________ From: Karen O'Donoghue Sent: Thursday, October 28, 2021 12:17 PM To: llc-board@ietf.org ; IAB IAB ; iesg@ie= tf.org Subject: newcomer activities and IETF 112 newcomers program IAB, IESG, and LLC, Given the discussion on the recent IAB/IESG/LLC workshop about IETF Newcome= r activities, I thought I'd try to summarize what is currently being done i= n this space. I'm writing this from my perspective, and I haven't coordinat= ed with the rest of the team. So, all errors and omissions are mine. Our definition of a newcomer is anyone who has attended 5 or fewer meetings= . Years ago we expanded from "first IETF" to "five or fewer" to give people= more time to participate in the various activities. This is determined by = self identification at registration time. We aren't trying to limit partici= pation, and anyone who wants to could ask to participate. Our newcomer program has evolved over the years, and I'm guessing you don't= want all the details, but it is basically divided into the following major= components (in no particular order): 1. Newcomer's Overview: This was historically the Newcomer's Tutorial (basically "everything you wh= at to know about the IETF" in 2 hours) given by Scott Bradner on Sunday. Af= ter Scott retired, Mike St. Johns recast it as "what do you need to know to= get started in the IETF" in 1 hour . Since then, it has been updated sever= al times to provide additional needed information and to try to impart a po= sitive tone. It has been delivered both in person and via webinars. Before = COVID, we were doing an in person session on Sunday and one or two webinars= in the weeks before the IETF. It is now implemented as a series of prereco= rded videos and a couple of open format Q&A sessions. Recent slides are her= e: https://www.ietf.org/media/documents/Newcomer_slides_for_download.pdf 2. 3. The IETF Guides program: This is the IETF's lightweight mentoring program that was started by Alexa = and Brian Haberman. It is currently managed by Wes Hardaker and Paul Wooter= s. They have done significant work with Robert Sparks to improve the toolin= g around the matching of guides with newcomers. https://www.ietf.org/about/= participate/guides/ 1. Newcomer's Networking activities: In this bucket, I'm putting all the things that involve newcomers getting t= ogether and interacting either with experienced IETFers or other newcomers.= This started as the Newcomers Meet and Greet organized by the Secretariat.= This was really popular with the IETF leadership (WG Chairs etc), but it w= as a bit of a struggle to make it effective for newcomers. We also ran IETF= Quick Connections (basically speed dating for IETF newcomers and experienc= ed IETFers). This turned out to be pretty successful (once described to me = by an experienced IETFer as 70% interesting/useful and 30% awkward). Also i= n this category have historically been the newcomers dinner organized by th= e Secretariat and other networking activities (varying from one IETF to the= next). As you can well imagine, this has been a difficult area in our curr= ent virtual setting, and we have tried several things. For IETF 112, we hav= e the informal Newcomers Coffee breaks and a virtual escape room organized = by the Secretariat. 2. 3. Newcomer related comms: This includes the various ways we try to communicate with newcomers. First,= we have the main newcomers web page (https://www.ietf.org/how/meetings/112= /newcomers/). This is customized for each IETF. Second, we have a newcomers= mailing list (112-newcomers@ietf.org). I will forward the most recent emai= l sent to the mailing list as it lists all the activities for the upcoming = IETF. Finally, we have experimented a bit with a newcomers slack channel fo= r more responsive Q&A and networking, and we will be promoting it again thi= s time. Please note that we have recently divided the IETF newcomer activities into= two areas: operational (what specifically are we doing in the timeframe of the next IE= TF) and longer term evolution (how we might change various aspects of newco= mer onboarding in the future). Joey is going to kick off a discussion on th= e emodir mailing list about future directions in onboarding. I am specifica= lly talking here about the operational "what is happening now" activities. We are aware that this series of activities is defined and driven by the fu= ll IETF meeting cycle. Part of the future directions discussion will need t= o be around how do we break this connection to the "big" IETF meeting sched= ule and try to identify and engage newcomers more organically. Also, this n= ote specifically covers activities and resources targeted for newcomers. It= does not address how to make other IETF activities more newcomer friendly. Finally, there is a team of folks working on this stuff including the Secre= tariat (Alexa, Jenny, Jasmine), Greg Wood, Wes Hardaker, Paul Wouters, Rich= Salz, Joey, and me. This got much longer than I anticipated, but I hope it is useful. Regards, Karen --_000_PH0PR06MB7061D05A33BE7AC9B9F6660CC2869PH0PR06MB7061namp_ Content-Type: text/html; charset="iso-8859-1" Content-Transfer-Encoding: quoted-printable

Hello everyone!

I just wrote this rough summary of newcomer activities in the past (and spe= cifically for IETF 112) for the IESG, IAB, and LLC, and I thought I would s= end it here as well. This is primarily just an FYI.

However, there will be an effort to look at evolving our newcomer onboardin= g activities coming soon. Joey will be looking for contributors so you migh= t want to begin looking over our current program and resources to better fa= miliarize yourself with what has been done thus far (if you aren't already aware).

Regards,
Karen

From: Karen O'Donoghue Sent: Thursday, October 28, 2021 12:17 PM
To: llc-board@ietf.org <llc-board@ietf.org>; IAB IAB <iab@i= ab.org>; iesg@ietf.org <iesg@ietf.org>
Subject: newcomer activities and IETF 112 newcomers program
 
IAB, IESG, and LLC,

Given the discussion on the recent IAB/IESG/LLC workshop about IETF Newcome= r activities, I thought I'd try to summarize what is currently being done i= n this space. I'm writing this from my perspective, and I haven't coordinat= ed with the rest of the team. So, all errors and omissions are mine.

Our definition of a newcomer is anyone who has attended 5 or fewer meetings= . Years ago we expanded from "first IETF" to "five or fewer&= quot; to give people more time to participate in the various activities. Th= is is determined by self identification at registration time. We aren't trying to limit participation, and anyone who wants to cou= ld ask to participate.

Our newcomer program has evolved over the years, and I'm guessing you don't= want all the details, but it is basically divided into the following major= components (in no particular order):
  1. Newcomer's Overview:
    This was historically the Newcomer's Tutorial (basically "everyt= hing you what to know about the IETF" in 2 hours) given by Scott Bradner on Sunday. After Scott retired, M= ike St. Johns recast it as "what do you need to know to get started in= the IETF" in 1 hour . Since then, it has been updated several times t= o provide additional needed information and to try to impart a positive tone. It has been delivered both in person and= via webinars. Before COVID, we were doing an in person session on Sunday a= nd one or two webinars in the weeks before the IETF. It is now implemented = as a series of prerecorded videos and a couple of open format Q&A sessions. Recent slides are here: https://www.ietf.org/media/documents/Newcomer_slides_for_download.pdf <= br>

  3. The IETF Guides program:
    This is the IETF's lightweight mentoring program that was started by Alexa = and Brian Haberman. It is currently managed by Wes Hardaker and Paul Wooter= s. They have done significant work with Robert Sparks to improve the toolin= g around the matching of guides with newcomers. https://www.ietf.org/about/participate/guides/
  1. Newcomer's Networking activities:
    In this bucket, I'm putting all the things that involve newcomers getting t= ogether and interacting either with experienced IETFers or other newcomers.= This started as the Newcomers Meet and Greet organized by the Secretariat.= This was really popular with the IETF leadership (WG Chairs etc), but it was a bit of a struggle to make it= effective for newcomers. We also ran IETF Quick Connections (basically spe= ed dating for IETF newcomers and experienced IETFers). This turned out to b= e pretty successful (once described to me by an experienced IETFer as 70% interesting/useful and 30% awkward).= Also in this category have historically been the newcomers dinner organize= d by the Secretariat and other networking activities (varying from one IETF= to the next). As you can well imagine, this has been a difficult area in our current virtual setting, and we have= tried several things. For IETF 112, we have the informal Newcomers Coffee = breaks and a virtual escape room organized by the Secretariat.

  3. Newcomer related comms:
    This includes the various ways we try to communicate with newcomers. First,= we have the main newcomers web page (https://www.ietf.org/how/meetings/112/newcomers/). This is customized for each IETF. Second, we have a newcomers mailing list (112-newcomers@ietf.org). I will forward the most recent email sent to the mailing list as it lists = all the activities for the upcoming IETF. Finally, we have experimented a b= it with a newcomers slack channel for more responsive Q&A and networkin= g, and we will be promoting it again this time.
Please note that we have recently divided the IETF newcomer activities into= two areas:
operational (what specifically are we doing in the timeframe of the ne= xt IETF) and longer term evolution (how we might change various aspects of = newcomer onboarding in the future). Joey is going to kick off a discussion = on the emodir mailing list about future directions in onboarding. I am specifically talking here about the = operational "what is happening now" activities.

We are aware that this series of activities is defined and driven by t= he full IETF meeting cycle. Part of the future directions discussion will n= eed to be around how do we break this connection to the "big" IET= F meeting schedule and try to identify and engage newcomers more organically. Also, this note specifically covers act= ivities and resources targeted for newcomers. It does not address how to ma= ke other IETF activities more newcomer friendly.

Finally, there is a team of folks working on this stuff includin= g the Secretariat (Alexa, Jenny, Jasmine), Greg Wood, Wes Hardaker, Paul Wo= uters, Rich Salz, Joey, and me.

This got much longer than I anticipated, but I hope it is useful.

Regards,
Karen
--_000_PH0PR06MB7061D05A33BE7AC9B9F6660CC2869PH0PR06MB7061namp_--